Effects of Preoperative Multidisciplinary Team Meetings for High-risk, Adult, Noncardiac Surgical Patients

Postoperative Complications Clinical Trial

— PREPARATION  

Official title:

Is a Preoperative Multidisciplinary Team Meeting (Cost) Effective in Optimizing Noncardiac Surgical Patient Management: The PREPARATION Study

Clinical Trial Details — Status: Recruiting

Administrative data

• NCT number: NCT05703230
• Other study ID #: 2021-1983
• Status: Recruiting
• Phase: N/A
• Start date: November 1, 2022
• Est. completion date: October 31, 2025

Study information

• Verified date: March 2024
• Source: Rijnstate Hospital
• Contact: Romijn M. Boerlage, MD
• Phone: +3188 005 8833
• Email: preparation[@]rijnstate.nl
• Is FDA regulated: No
• Study type: Interventional

Clinical Trial Summary

The current multicenter stepped wedge randomized cluster trial study aims to assess whether implementation of preoperative multidisciplinary team (MDT) discussions is (cost)effective for high risk noncardiac surgical patients.

The main questions to answer are:

• Primary question: Does implementation of preoperative multidisciplinary team discussions for high risk noncardiac surgical patients diminish serious adverse events as compared to care as usual at six months postoperatively or six months after multidisciplinary team discussion in case of nonsurgical treatment?

• Secondary questions: Does implementation of preoperative multidisciplinary team discussion for high risk noncardiac surgical patients improve disability, survival, functional outcome, quality of life and cost-effectiveness as compared to care as usual at six months postoperatively or six months after multidisciplinary team discussion in case of nonsurgical treatment?

Participants will be asked to answer questionnaires at baseline, 3, 6,9 and 12 months postoperatively or post MDT discussion.

Patients for whom no structured preoperative multidisciplinary discussion is installed yet (care as usual) will be compared with patients for whom a structured preoperative multidisciplinary discussion is performed (intervention).

The study will be performed in hospitals that have no established preoperative MDT meeting at the start of the study.

Description:

Due to the increase in life expectancy and improved care for patients suffering from a chronic disease, the number of complex patients requiring a surgical intervention is increasing. It is important to balance the potential benefits of this surgical treatment against the risk of permanent loss of functional capacity and quality of life due to complications. European and US guidelines on perioperative care all recommend preoperative multidisciplinary team meetings for high-risk noncardiac surgical patients. However, the evidence underlying a benefit of a preoperative MDT meeting is absent and recommendations are based on expert opinion. Moreover, considerable practice variation is currently present.

This study will assess the efficacy of implementation of a preoperative structured multidisciplinary team (sMDT) meeting to optimize perioperative management for high risk noncardiac surgical patients.

The hypothesis is that implementation of preoperative sMDT meetings for high risk noncardiac surgical patients results in less serious adverse events, is more cost-effective, and improves quality of life and functional outcome at six months, compared to preoperative care as usual (control).

A preoperative structured Multidisciplinary Team (sMDT) meeting for high risk noncardiac surgical patients will be implemented in each participating center (n=14) throughout the study. In the sMDT meeting, patients' treatment plan and alternatives will be discussed by the anesthesiologist, surgical specialist and other relevant consultants or (specialized) nurses.

The primary outcome is Serious adverse events (SAEs) according to the Clavien Dindo classification grade 3 or more, at 6 months following surgery or following the preoperative sMDT meeting in case of nonsurgical management. Secondary outcomes are: functional outcome (12-item WHO Disability Assessment Schedule), survival, quality of life (WHOQOL BREF), patients' regret (including interview at 6 months), societal costs (iMCQ and iPCQ, Electronic Medical Record (EMR) data, EQ5D-5L), alterations in perioperative management and sMDT performance (MDT-MOT), and facilitators and barriers (using structured interviews health care professionals). Most secondary outcomes will be assessed at baseline, 30 days, 3, 6 and 12 months.

Subgroup analyses will take place for e.g. age groups (approximate quintiles), patient sex, size of hospital, intent of surgery, BMI categories (underweight, normal, overweight, obese, ≥super obese), ASA physical status, frailty, MET score, smoking behavior, alcohol use, comorbidity index score, planned postoperative destination, educational attainment, and employment status.

For detailed description, see below.

Recruitment information / eligibility

• Status: Recruiting
• Enrollment: 1200
• Est. completion date: October 31, 2025
• Est. primary completion date: April 30, 2025
• Accepts healthy volunteers: No
• Gender: All
• Age group: 18 Years and older

Eligibility

Inclusion Criteria:

• 18 years of age or older; and

• American Society of Anesthesiology Physical Status (ASA-PS) score is 3 or more; and

• Clinical Frailty Scale score is 4 or more; and

• Patient is planned for elective or semi-elective noncardiac surgery; and

• As stated by the Dutch perioperative guideline:

• Doubt by the surgeon or anesthesiologist (or other discipline) regarding harm-benefit ratio of the surgical procedure; or

• Doubt if the correct measures were taken to limit the perioperative risk as much as possible; or

• Doubt if the patient agrees with the surgery or the anesthesiologic treatment and expected risks.

Exclusion Criteria:

• no informed consent

• unable to communicate with patient (either directly or through third party)

• emergency surgery

• Proposed surgical intervention for which a structured preoperative multidisciplinary team meeting, similar to the current study intervention, already exists in this respective hospital at the start of the study

Related Conditions & MeSH terms

• Comorbidities and Coexisting Conditions
• Cost-Benefit Analysis
• Interdisciplinary Communication
• Noncardiac Surgery
• Patient Care Team
• Postoperative Complications
• Preoperative Care
• Surgical Procedures, Operative

Intervention

Other:
• Structured preoperative multidisciplinary team meeting
The intervention to be investigated is the introduction of a preoperative structured multidisciplinary team (sMDT) meeting for high risk noncardiac surgical patients, which is attended by at least the treating surgical specialist, an anesthesiologist and another medical consultant with expertise relevant for the patients comorbidities and preferences. In the preoperative sMDT meeting, at least the following questions will be discussed as recommended by the Dutch Perioperative Guideline: Is the proposed surgical intervention appropriate care for the patient? Is the risk/benefit ratio of the proposed surgical intervention acceptable for the patient? Should the patient's condition be optimized before undergoing the proposed surgical intervention?

Locations

Country	Name	City	State
Netherlands	Stichting Jeroen Bosch Ziekenhuis	's-Hertogenbosch
Netherlands	Stichting Meander Medisch Centrum	Amersfoort
Netherlands	Stichting OLVG	Amsterdam
Netherlands	Gelre Ziekenhuis	Apeldoorn
Netherlands	Stichting Albert Schweitzer Ziekenhuis	Dordrecht
Netherlands	Groene Hart Ziekenhuis	Gouda
Netherlands	Universitair Medisch Centrum Groningen	Groningen
Netherlands	Zuyderland Medisch Centrum	Heerlen
Netherlands	Maastricht Universitair Medisch Centrum	Maastricht
Netherlands	Stichting Nijmeegs Interconfessioneel Ziekenhuis Canisius Wilhelmina	Nijmegen
Netherlands	Stichting Bravis Ziekenhuis	Roosendaal
Netherlands	Stichting Protestants Christelijk Ziekenhuis Ikazia	Rotterdam
Netherlands	Maxima Medisch Centrum	Veldhoven
Netherlands	Zaans Medisch Centrum	Zaandam

Sponsors (7)

Lead Sponsor	Collaborator
Rijnstate Hospital	Amsterdam UMC, Leiden University Medical Center, Maastricht University Medical Center, University Medical Center Groningen, University of Twente, ZonMw: The Netherlands Organisation for Health Research and Development

Country where clinical trial is conducted

Netherlands, 

Outcome

Type	Measure	Description	Time frame	Safety issue
Other	Performance of sMDTs using an MDT-Meeting Observational Tool (MDT-MOT)	In a subset of patients: Performance of sMDTs using an MDT-Meeting Observational Tool (MDT-MOT).(21) In the MDT-MOT 10 observable teamwork domains are rated on a 5-point rating scale, using descriptive anchors for the extremes and midpoint of the scale. A score of '5' represents optimal effectiveness, calibrated against recommendations within 'The Characteristics of an Effective MDT' (by the National Cancer Action Team). A score of '3' represents effectiveness that exhibits some degree of agreement with the optimum, but not consistently, and a score of '1' represents no or little agreement with the defined optimum. Scores of '2' and '4' are included in the tool but not defined to allow observers the freedom to gradate their assessment.	6 months
Other	Facilitators and barriers to organize preoperative sMDT meetings	Facilitators and barriers to organize preoperative sMDT meetings are evaluated using structured interviews with health care professionals from all different medical specialties.	6 months
Primary	Serious Adverse Events (SAEs)	Serious adverse events (SAEs), defined as: Grade 3 or more on the Clavien Dindo classification following surgical intervention, or; non-operative SAEs will be graded accordingly i.e., events necessitating hospital admission, surgical intervention, single or multi-organ failure, or death.	6 months
Secondary	Disability status	The disability status of the patient, measured by the 12-item WHO disability Assessment Schedule 2.0 (WHODAS 2.0). The WHODAS 2.0 results in a metric ranging from 0 to 100 ( where 0 = no disability; 100 = full disability).	12 months
Secondary	Patient experienced quality of life	Quality of life of the patient assessed by the abbreviated World Health Organization Quality of Life (WHOQOL BREF). The WHOQOL BREF results in a percentage of 0 to 100. The higher the percentage (to 100), the better the quality of life of the participant.	12 months
Secondary	Regret of decision	Patients regret of decision measured by a modification of the Decision Regret Scale at 3, 6 and 12 months and qualitative interviews with several patients at 6 months.; The decision regret scale is a 5-item questionnaire, scoring statements 1 (strongly agree) to 5 (strongly disagree). Final scoring consists of reversing the scores of the two negatively phrased items, then taking the mean of the five items. Last, the mean is converted to a score ranging from 0 to 100 by subtracting 1 and multiplying by 25. A higher score may indicate greater patient regret about their made treatment decisions. The scale was modified by adding a question asking by whom the decision was made. This question is not part of the previously described scoring of the 5-item decision regret scale.	12 months
Secondary	Societal costs measured by a patient cost questionnaire	Societal costs as measured by a cost questionnaire at baseline, 3 and 12 months, including items of the iMTA (Institute for Medical Technology Assessment) Medical Consumption Questionnaire (iMCQ) and iMTA Productivity Cost Questionnaire (iPCQ) with a recall period of 3 months.	12 months
Secondary	Hospital costs as a component of societal costs	Hospital costs based on electronic medical record (EMR) patient data, as a component of societal costs. Measured at baseline (hospital costs over a period of 3 months prior to preoperative screening) and measured during 12 months follow up.	12 months
Secondary	Quality-adjusted life years as a component of societal costs	Quality-adjusted life years (QALYs) measured by the EQ-5D-5L at baseline, 3 and 12 months, as a component of societal costs.	12 months
Secondary	Patients' desired outcome	Patients' desired outcome will be assessed using the Outcome Prioritization Tool (OPT) at baseline (pre-operative assessment).	baseline
Secondary	Survival	Survival at 30 days, 6 months, and 1 year postoperatively	30 days, 6 months, and 1 year postoperatively
Secondary	Adverse events	Adverse events at 30 days, 6 months, and 1 year postoperatively	30 days, 6 months, and 1 year postoperatively
Secondary	Surgical Outcome Risk Tool (SORT)	Calculating an estimate of the patients' risk of death within 30 days of an operation.	baseline
Secondary	Revised Cardiac Risk Index for Pre-Operative Risk (RCRI)	The RCRI estimates patients' risk of cardiac complications after noncardiac surgery. The index is constructed by 6 items. The 6 items are scored yes (+1) or no (0), adding up to a minimum score of 0 and a maximum score of 6. The score is categorised into 4 categories (0, 1, 2, =3) and converted to "risk of major cardiac event (95% CI)" defined as death, myocardial infarction, or cardiac arrest at 30 days after noncardiac surgery.	baseline
Secondary	American College of Surgeons Surgical Risk Calculator (ACS-NSQIP (American College of Surgeons National Surgical Quality Improvement Program))	Estimates patients' risk of postoperative complications.	baseline
Secondary	Clinical Frailty Scale (CFS)	A judgement-based frailty tool that evaluates specific domains including comorbidity, function, and cognition to generate a frailty score ranging from 1 (very fit) to 9 (terminally ill).	baseline
Secondary	Metabolic Equivalent of Task (MET)	Reflecting the amount of energy used by the body during physical activity.	baseline
Secondary	The number of alterations in perioperative management decided by the sMDT.	The number of alterations in perioperative management decided by the sMDT (19, 20). Examples for alterations are (but not limited to) changes in; type of anaesthesia, type of surgery, planned postoperative intensive care admission, cancellation of surgery, additional medication or diagnostics.	baseline
Secondary	The nature of alterations in perioperative management decided by the sMDT.	The nature of alterations in perioperative management decided by the sMDT (19, 20). Examples for alterations are (but not limited to) changes in; type of anaesthesia, type of surgery, planned postoperative intensive care admission, cancellation of surgery, additional medication or diagnostics.	baseline
Secondary	The number of different medical specialties invited to participate in the sMDT meeting	The number of different medical specialties present during the sMDT meeting in order to describe the multidisciplinary attendance of the sMDT meetings.	baseline
Secondary	The number of different medical specialties present during the sMDT meeting	The number of different medical specialties present during the sMDT meeting in order to describe the multidisciplinary attendance of the sMDT meetings.	baseline
Secondary	The function of attending professionals at the sMDT meeting.	The function of attending professionals at the sMDT meeting in order to describe the multidisciplinary attendance of the sMDT meetings.	baseline
Secondary	Number of sMDT discussions per site	Number of sMDT discussions per site	through study completion, 3 years